Office Assistant/Receptionist (Casual Position, No Benefits)*
Location:
Amherst, MA
Open Date:
Nov 20, 2018
Description:
Amherst College invites applications for the Office Assistant/Receptionist position. The Office Assistant/Receptionist is a part-time, 15 hour per week, casual position without benefits. The Office Assistant/Receptionist provides reception to alumni, parents, students, faculty and external constituents. Assists with data entry projects, mail distribution, and general office support. The assistant takes appropriate actions to support a diverse workforce and participates in the College’s efforts to create a respectful, inclusive, and welcoming work environment
Work Schedule – Monday through Friday 1:30 pm – 4:30 pm. Hours may be flexible and additional hours may be available depending on operational needs.
Key Responsibilities
Reception
- Greet guests and deliveries that arrive at the reception desk.
- Answer caller's basic questions and forward other calls to appropriate people. Be familiar with online resources available to alumni and be able to assistant with questions such as using the alumni directory.
- Maintain the reception area and other office areas in a neat and inviting appearance for visitors.
- Open mail and distribute accordingly.
Office Support
- Enter a variety of biographical data including but not limited to address changes, email addresses, marital status, children, and employment.
- Assist with data entry projects such as data clean up, entering contacts and remarks, event attendance, social media data collection, cleaning up duplicate records, etc.
- Provide administrative support as needed for others in the Office of Alumni and Parent Programs
Qualifications:
Required
- High school diploma or equivalent
- 1 year related experience
- Attention to detail
- Strong organizational, time management, interpersonal, customer service, and written and verbal communication skills
- Ability to take initiative, work independently and collaboratively
- Proficient in Microsoft Office and ability to learn new software
- Sensitivity to issues of confidentiality
Preferred
- Associates Degree
Application Instructions:
Interested candidates should submit a cover letter, resume, and the names and contact information (e-mail and/or telephone number) for three professional references. Applications will be reviewed until position is filled.
ABOUT AMHERST COLLEGE
Amherst College, one of the premier liberal arts colleges in the nation, is located in Amherst, Massachusetts, a town of approximately 35,000 residents in the western part of the state. The college’s community is composed of about 1,800 students from 48 states, plus Washington, D.C., Puerto Rico and 54 countries around the world, and about 1,000 staff and faculty. The college’s scenic 1,000-acre campus includes a 500-acre wildlife sanctuary and the Book & Plow Farm; three museums: Emily Dickinson Museum, Beneski Museum of Natural History and Mead Art Museum; and multiple educational and cultural venues and resources through the Five College Consortium. The town of Amherst offers an amazing variety of coffee shops, restaurants and entertainment, and a very active outdoor life. Our vibrant campus, diverse community and beautiful surrounding, makes Amherst College and the Town of Amherst the perfect place to work, learn and live!