Unpublished
Job Title: Contracts Administration Specialist (SJSU ONLY)
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 24763
Job Code: 1038 Administrative Analyst/Specialist -12 Month
Department: Purchasing
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About the Position
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*This position is only opened to current SJSU employees.*
Under the limited supervision of the Associate Director of Contracts & Purchasing, this position serves as a key contact and expert to the campus and Contracts and Purchasing unit. Working independently, this position is responsible for managing and implementing a broad range of highly complex contracts, projects and objectives, in accordance with delegated authority limitations. The Contracts Administration Specialist prepares and processes a broad range of highly complex contract documents as required by the University. Responsibilities include but are not limited to the following: - Initiate, evaluate, and execute a broad range of highly complex contracts including, but not limited to, complex design and professional service agreements, leases, software licensing agreements, construction related public works contracts, student agreements, memorandums of understanding, and other miscellaneous campus contracts in accordance with CSU, ICSUAM and SUAM guidelines. - General administration includes the analysis of contract financial data, interpreting and applying rules and policy, understanding and making decisions related to terms and conditions, writing and developing public solicitations including evaluations/recommendations/contract specifications. - Negotiation of contracts, redlining of supplier contracts, and drafting terms and conditions, as required. - Identify potential savings through proper execution of bid solicitations, thorough review of Contractor requests for payment, risk evaluation and avoidance. - Develop business innovation and process improvement efforts related to subject matter expertise, often developing new strategic approaches and solutions. - Serve as a high-level individual contributor providing expertise and functional leadership and/or may oversee the day-to-day operations of the unit, as required. - Research, analysis, assessment, formulation, development, and evaluation from a strategic and operational perspective of programs such as emergency contracting, construction programs, student programs, or revenue generating programs. - Serve as a key contributor in planning and development activities, and to aid in the determination of methods meeting procurement program goals, policies, and laws. - Responsible for contract management of highly complex public works projects for minor and major capital projects. |
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Education and Experience
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A bachelor's degree and/or equivalent training and five years of administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.
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Preferred Qualifications
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Five or more years of experience with Public Works contract administration.
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Knowledge, Skills & Abilities
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- Ability to effectively use applicable information systems and applications in analysis, research, and reporting activities and projects.
- Expertise in techniques, analysis, research, and development and the ability to interpret and evaluate results to develop sound conclusions and make recommendations. - Excellent oral and written communication skills. - Extensive and in-depth knowledge of and ability to apply extensive expertise to complex programs and/or administrative specialties related to Procurement and Contracting, including pertinent laws and regulations. - Expertise in administrative survey techniques, operations and systems analysis, statistical and research methods, and the ability to interpret and evaluate results to develop sound conclusions and recommend new or revised policies. - Ability to understand problems from a broad, interactive perspective and discern applicable underlying principles to conceive of and develop strategic solutions. - Excellent customer and public relation skills. - Consultative skills in working with internal and external constituent groups - Ability to train others on new skills and procedures. - Knowledge of PeopleSoft or other ERP financial system, Department of General Services (DGS) eProcurement portal and online tools, Planet Bids Electronic Platform, Smart sheet or other project tools, PowerPoint and other training tools. Other computer skills (word, excel, access, and online meeting tools). - Professional purchasing certificate (C.P.M., CPPB, CPPO, CPSM), CSU and/or state purchasing experience. PeopleSoft experience. EProcurement experience. |
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Posting Date
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October 3, 2018
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Application Screening
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Application Screening begins October 19, 2018
Applications received before that date will receive first consideration. This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university. |
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Required Application Material:
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Resume
Letter of interest List of References Complete SJSU Online Employment Application Please note that failure to completely fill out each section of the online application may result in your application not receiving consideration. |
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Note To Applicant
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Satisfactory completion of a background check (including a driminal records check) is required for employment. SJSU will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.
The standard background check includes: criminal check, employment and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third party vendor, Accurate Background. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire. SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS) All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. |
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Equal Employment Statement
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SJSU is an Equal Opportunity Affirmative Action employer. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, gender, gender identity/expression, sexual orientation, genetic information, medical condition, marital status, veteran status, or disability.
It is the policy of SJSU to provide reasonable accommodations for applicants with disabilities who self disclose. |
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Contact Information
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One Washington Square San Jose, CA 95192-0046
Phone: 408-924-2250 |
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