Unpublished
Executive Assistant
Staff
MAJOR DUTIES:
- Manages the calendar and travel itineraries for the Vice Chancellor and the Assistant Vice Chancellor.
- Acts as the initial point for contact for the Vice Chancellor's office.
- Screens calls and greets visitors; provides information and assistance; schedules appointments and meetings.
- Prepares materials for the Facilities Advisory Board and other OREF meetings.
- Receives, sorts and prioritizes mail and email correspondence; prepares response or forward as appropriate.
- Communicates with a broad set of constituents, including representatives of the Board of Regents, college presidents, Vice Chancellors and other members of System Office staff, members of the Governor's staff, legislators and members of the general public.
- Completes and submits travel requests and reimbursement statements.
- Prepares documents for signature and distribution.
- Responsible for purchasing office supplies and acquiring the appropriate authorizations for purchases
- Organizes meetings, breakfasts, luncheons, and other regular and special events on behalf of the Vice Chancellor.
- Maintains the office filing system for the organization of a variety of documents and reports.
- Performs related duties as assigned.